The front desk reception system is the first level of record-keeping in any organization. From large-scale corporations to small businesses, keeping track of organized and precise records is imperative for seamless business operation and adherence to industry regulations.
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Overview of the Front Desk Reception System
Overall efficiency enhancement and streamlined operations are possible through the implementation of a front desk reception record-keeping system. Such a record-keeping system is used to track and follow up the new and returning guests.
Steps to build a simple Front Desk Reception System
We will be using it to build a Medical Record System for the patient in a clinic or hospital.
Patient Table
Create a patient table with these fields.
| Field Name | Data Type | Description |
|---|---|---|
| pid | AutoNumber | Patient ID |
| pdate | Date/Time | Date |
| ptime | Date/Time | Time |
| pfirstname | Short Text | First Name |
| plastname | Short Text | Last Name |
| pgender | Short Text | Gender |
| page | Number | Age |
| paddress | Long Text | Address |
| pphone | Short Text | Phone |
| pfee | Currency | Fee |
Table Field Formats: Apply format for Data, Time, and Currency along with the current date and time as a default value.
Login System: The Ultimate Login System is used to avail Login and Logout functionality in this project.
Main Dashboard Form and Subform: Create a main dashboard form with a subform based on the patient table.
Button for New Patient: Create a Button, name it “New” or “Add” in the header section of the main form.
New Patient addition code to open the form in dialog mode.
Private Sub Command6_Click()
DoCmd.OpenForm "EntryForm", , , , , acDialog
End SubLogout Button: Create an optional button for logout.
Subform Default View: Change the default view option of the subform to continuous from.
Data Entry Form
- Create a New Blank form and add a header and footer section.
- The form’s record source should be updated with the patient table.
- Add all bound text boxes along with a Submit button.
Submit button Code:
Private Sub btn_submit_Click()
DoCmd.Close acForm, "EntryForm", acSaveYes
Forms!MainForm![tbl_patient subform].Form.Requery
End SubCurrent Date records only
If you want to display the record related to the current date only, use a query builder based on the patient table and set the criteria of the Date field with the current date function.
FAQs
Can I use the same front desk template for other environments like school, hotel, or customer dealing?
Yes, because it is just a simple initial data entry for record keeping.
How to handle multiple receptionists in an organization with an 8-hour duty interval for each user?
All users should have their own login, so that user entries can also be monitored.
Can a front desk reception record-keeping system integrate with other management software?
Yes, it can be integrated with other database software to get end-to-end results.
